Overview
A deliberately short form so that logging a refuel takes seconds on the ramp, backed by a reporting view that turns those entries into an asset-by-date consumption matrix.
Step by step
Work through these in order the first time. After that, steps two to four are the daily loop.
Log the entry at the bowser
Log Refuel takes the asset, the date, and either a litre figure or the Full flag. Everything else — station, GSE number, who recorded it — is derived from the asset and your account.
Prefer litres over Full
The Full flag exists for the case where a volume genuinely was not read. Consumption reporting can only work from litres, so an entry marked Full contributes a date but no quantity.
Review the history
The dashboard view filters by date range and station. Every entry shows who submitted it and, if it was corrected, who edited it and when — corrections are visible rather than silent.
Run the matrix report
Reports lays assets down the rows and dates across the columns, so an asset that is drinking fuel relative to its type stands out as a dense row. Export to Excel or PDF for the monthly fuel reconciliation.
Notes from the field
Behaviour that is easy to miss from the interface alone.
Full capability list
Everything refuelling can do, as shipped.
- Log a refuel against a registered asset by asset ID or local GSE number
- Record litres, or mark the tank filled where a volume was not read
- Date and station filtered history
- Asset-by-date matrix reports for a period
- Submitted-by and edited-by attribution with timestamps on every entry
- Dashboard, log and report views in one module
Exports
Exports carry the filters currently applied on screen, so narrow the view before exporting rather than trimming the spreadsheet afterwards.
- Excel matrix report
- PDF matrix report